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recording stock used and misused on an hourly basis you should know what is being used by whom and where it is being used you will know this from
recording loans all loans of stock both apparatus and books should be recorded in writing no matter what time-scale is involved in the case of
location this is essential piece of information for anyone trying to find a particular piece of apparatus etc we mentioned that cupboards drawers
records records means any written matter or document prepared for possible future uses it may be in the form of a letter notice circular invoice
technicians file technician file is for you to keep any information that might be of use to you or your successor in the future the form that it
special files files and recordsas a lab technician some very important files are kept in labs under your direct supervision we are going to describe
requests for equipment your main function is to provide equipment for experiment and investigations the first stage in this process is for someone
orders if you are involved in ordering materials or equipment for your lab you will require a file to house copies of orders that have been sent and
instructions for use of apparatus one or more box files or lever-arch files are suitable for these if you have more than one set of instructions for
borderless world diversity management and knowledge power are some of the overarching factors being encountered by the human resource mangers of 21st
technical communications these are notes diagrams etc that are produced to provide theoretical scientific information a filing cabinet is the best
worksheetinstructions for experimentsa filing cabinet is a good place for these failing that a cardboard storage case or suitable box can be used
filing system for chemicals you need to be aware of which chemicals are in use where they are being used and where they are kept however you might
filing system for equipment you may have thought that our description of the storage of apparatus and equipment as a filing system was inappropriate
classification of filesyou can classify the files in different ways some important ways are given belowi alphabetical classification this is the
aims of filing systema filing system aims to keep information in its proper place so that it can be easily retrieved when needed king this in mind it
filing systems any laboratory accumulates a vast amount of material that has to be arranged in such a way that any particular item can be found
sources of information in the lab or prep room every lab ought to contain two or three reference books of information for everyday use such
source of information in the last few years there has been a vast growth in the development of information system and the generation of information
objectivesafter studying this unit you will be able to1 understand the importance of filing and filing systems2 describe suitable system for filing
introduction in modern days an office acts as information centre it is a place where information is collected processed stored and made available
let us now summarise what we have studied in this unitcommunication is a two-way process whereby transmission of messages or exchange of ideas facts
the computer you must be aware that the computer is now a powerful tool in communications indeed this unit was written and produced with the
formal reports formal reports are often produced as the result of an investigation or request for information required by management a formal report
informal reports many of the comments that we have made about other forms of written communications apply to informal reports they should contain