You are working at the M-Global office in Fullerton and have recently been appointed to a group project on technical research. Your objective is to report and evaluate problems that your group has experienced in your group meetings.
WRITING TASK: Write an informal report to Mrs. Chen describing problems encountered regarding the meetings in detail. Be specific about how the problems affected the group-performance, progress, team members, and so on. The following are some examples of problems that could be evaluated (you must choose from at least three of the bullet points given below).
• Meeting: cannot agree on location and/or time
• Difficult to get the meeting started
• Tasks not being completed by deadlines
• Collaboration: working together, individualism, commitment, member(s) not contributing
• Responsibility: misunderstandings about responsibilities, member(s) coming unprepared, and one /two member do all the work
• Ineffective communication
• Decision making: ideas are not thoroughly discussed as a team
• Harmonization: clashes of personality, conflict between team members, dominant personalities
• Effectiveness: workload allocations, skills utilization
• Accomplishment: usefulness of meetings, group progress
Once the problems have been understood and evaluated, provide recommendations on how such problems could be handled in future group meetings.
Note: The body of the memo should have at least three components:
• Identification of problems with the meetings
• How these problems affected the meetings
• Recommendations on how to resolve these problems so their effects are minimized in future group meetings
Be honest; whatever you say in this memo will help the group to progress and perform better in future meetings. More importantly, it will not affect the grades of your group members.