Write a letter to a Tech administrator, the head of your major department or to the instructor of this course, as assigned by your instructor. your letter should not be more than one page long.
In your letter you should propose some change. enhancement or alteration that would, in your opinion, improve Tech, your major program, or this course.
You do not need to suggest anything earthshaking, and your letter need not be based on some great dissatisfaction with the present situation. Nevertheless, any institution, program, or course can be improved, and educators welcome coustnictive suggestions.
You may want to use a four-paragraph structure as outlined below:
1 . Identify yourself and your general reason for writing.
2. Present the problem in a convincing manner, but avoid name-calling. blame-placing, and digressive complaining. You may want to buffer your "complaint" by noting something positive about the program.
3. Present the solution in a concise, but detailed manner, trying to keep in mind and respond to the probable reasons for this proposed action not having been initiated before.
4. Conclude and offer to discuss your proposal or to lend your assistance in its implementation.
A courteous tone is important. You are unlikely to convince someone to undertake your proposal by implying that he or she is stupid or incompetent. Including some praise for the positive aspects of the program may put your reader in a more receptive mood.
Format Requirements:
Follow the guidelines for writing a letter as described on pages 163-168. Remember that this letter may be sent to the addressee, and it will represent you to that person: therefore, your letter should look good, and it should be perfectly cornet. Don't ruin the impression you make with careless errofS.
As much workplace communication is electronic, review Entail on page 169.