PROCEDURES AND ROUTINES:
The procedures and routines in the preparation of documents for use arise out of various activities and operations. These can be listed as follows:
• Physical processing work
• Classification work
• Cataloguing work
• Coordinating work
• Releasing work
• Card filing and catalogue updating work
In the following sub-section we will analyse and explain the routines and procedures in each of these operations.
Physical Processing Work
As and when documents are received from the Accession Department for processing, the chief of the Technical Department will forward them for physical processing. Physical processing work can be done by menial staff under proper supervision and guidance. Physical processing includes the following specific jobs:
• Cutting open the pages
• Easing the back
• Putting the library stamp
• Fixing the book plate
• Fixing the date label
• Fixing the book tag