Producing Reports: Letter of Transmittal
You are president of the Friends of the Library, a nonprofit group that raises funds and provides volunteers to support your local library. Every February, you send a report of the previous year's activities and accomplishments to the County Arts Council, which provides an annual grant of $1,000 toward your group's summer reading festival. Now it's February 6, and you've completed your formal report. Here are the highlights:
1. Back-to-school book sale raised $2000
2. Holiday craft fair raised $1000
3. Promotion and prizes for summer reading festival cost $1,450
4. Materials for children's program featuring local author cost $125
5. New reference databases for library's career center cost $850
6. Bookmarks promoting library's website cost $200
Write a letter of transmittal to Erica Maki, the council's director. Because she is expecting this report. You can use the direct approach. Be sure to express gratitude for the council's ongoing financial support.