BUSINESS ADMINISTRATION 3C
Question 1:
Consider the following table and answer the questions that follow
|
Activity
|
Description
|
Predecessor
|
Optimistic time in days
|
Most likely time in days
|
Pessimistic time in days
|
|
A
|
Position recruiting
|
-
|
5
|
8
|
17
|
|
B
|
System development
|
-
|
3
|
12
|
15
|
|
C
|
System training
|
A
|
4
|
7
|
10
|
|
D
|
Equipment training
|
A
|
5
|
8
|
23
|
|
E
|
Manual system test
|
B,C
|
1
|
1
|
1
|
|
F
|
Preliminary system
change over
|
B,C
|
1
|
4
|
13
|
|
G
|
Computer personnel interface
|
D,E
|
3
|
6
|
9
|
|
H
|
Equipment
modification
|
D,E
|
1
|
2.5
|
7
|
|
I
|
Equipment testing
|
H
|
1
|
1
|
1
|
|
1
|
System debugging
and installation
|
F,G
|
2
|
2
|
2
|
|
K
|
Equipment changeover
|
1,1
|
5
|
8
|
11
|
1.1 Determine the expected activity times
1.2 Develop an activity on arrow network diagram (AOA)
1.3 Determine the earliest start and finish times; and the latest start and finish time
1.4 Determine the critical path
1.5 Determine the expected project duration
Question 2:
CASE STUDY: Project Charter; Payroll Project.
Authorising the Project
This Charter formally authorizes the Payroll Project to develop and implement a new payroll system for use in Jones Consulting Company's payroll group. A project plan will be developed and submitted to the Project Sponsor for approval. The project plan will include: scope statement; schedule; cost estimate; budget; and provisions for scope, resource, schedule, communications, quality, risk, procurement, and stakeholder management as well as project control. All resources will be assigned by the Project Sponsor, Van Johnson, human Resources Director.
Project Scope:
State the scope of the project, its deliverable and what business needs, problems or opportunities the project addresses - a market demand, business need, legal requirement, social need, customer request or technological advance. The purpose of the Payroll project is to improve the timeliness and accuracy of payroll operations. This project meets Jones Consulting's need for improved efficiencies across all departments by reducing payroll cycle time and minimizing staffing required for payroll operations.
The project deliverables shall include: Payroll system design, all coding, testing and implementation of an integrated system for use with existing IT infrastructure and a user guides. The objectives of the Payroll project are: To reduce payroll cycle time by 30% and reduce payroll staffing by 20%. High level risks for this project include: Ensuring implementation is completed without impacting ongoing payroll operations and ensuring there are no issues with migrating payroll accounts from the legacy system to the new system. Success will be determined by the Project Sponsor once the system is implemented and one full payroll cycle has been completed that meets the objectives with no discrepancies.
The Project Manager
The Project Manager, Bill Smith, is hereby authorized to interface with management as required, negotiate for resources, delegate responsibilities within the framework of the project, and to communicate with all contractors and management, as required, to ensure successful and timely completion of the project. The Project Manager is responsible for developing the project plan, monitoring the schedule, cost, and scope of the project during implementation, and maintaining control over the project by measuring performance and taking corrective action.
Milestones
The project plan will be submitted and approved in accordance with the milestone schedule below. Upon approval of the project plan resources will be assigned to the project and work will commence within 5 business days. The Project Sponsor must approve any schedule changes which may impact milestones. A detailed schedule will be included in the project plan. The high level milestone schedule is:
Feb 1, 2015 - Project Plan Complete and Approved
Mar 31, 2015 - Payroll Design Completed
May 31, 2015 - Coding Completed
June 30, 2015 - Testing Completed
July 31, 2015 - Beta Testing Completed
Sept 30, 2015 - Implementation Completed
Oct 15, 2015 - One Payroll Cycle Complete and Project Completion
Paragraph 5: Project Budget
The budget for the Payroll project is R420,000. It is to be funded through the FYxx Human Resources Technology Budget.
SPONSOR ACCEPTANCE
Approved by the Project Sponsor:
Date:
Project Sponsor Name
Project Sponsor Title
Use the following checklist to compile a project scope statement.
From the Project charter above create a detailed scope statement. Use the following scope checklist:
1. Objectives
2. Deliverables
3. Milestones
4. Technical requirements
5. Limits and exclusions
Question 3:
3.1 Formulate at least five risks and associated impacts based on your scope statement developed in question 2 above.
3.2 With motivation, score the risks on a quantitative risk assessment template.
3.3 Create a risk management plan for all the formulated risks