define attending and chairing meetingsenables

Question

Define Attending and Chairing Meetings?

• Enables everyone to contribute points of view so that relevant information can be presented.
• Before the meeting:

 

a)    Ensure everyone who needs to attend the meeting has received an invitation.

b)    Ensure the room or venue is available and has booked.

c)    Check the documents needed for the meeting have been prepared.

• During the meeting:

 

a)    Greet the Participants

b)    Ask for Apologies

c)    Confirm  the Minutes

d)    Control the Discussion

• Encourage Participation
• Prevent Monopoly
• Interruption
• Clarifying
• Agreeing and Disagreeing
• Persuading
• Recommending/ Suggesting/ Proposing

 

e)    Close the Meeting

• After the Meeting:

a)    Complete writing out the minutes.

b)    Make photocopies and distribute to all participants.

c)    Assist the chairperson in ensuring all the issues have been discussed.