Assignment: Writing The Disciplinary Letter
Documenting Performance Appraisal Actions- Disciplinary Actions Resolving employee performance problems are based on the presentation of an effective case, often through a disciplinary letter. Take this opportunity to review the sample disciplinary letter from U.C. Davis regarding an employee with a performance problem. Now see if you can organize and write a disciplinary letter in the appropriate format.
You will note a specific approach in the organization of the ideas and paragraphs in the letter:
1 A definition of the problem, ideally referring to a violation of an employee conduct standard, and additional information about the Company's policies or guidelines that prohibit the conduct.
2 A statement of the effects of the problem relative to people, processes, time, cost, and the diminishment of employer productivity and employee morale.
3 Further evidence of instances of the problem showing dates and details that are part of the patterned behavior.
4 Specific steps and actions that the employee must take to correct the problem and how the supervisor will check on progress.
5 What will happen if the employee does not solve the problem, up to and including employee termination.
6 References to copies of the disciplinary letter being distributed to the employee, supervisor/manager, and personnel file, and if the employee may appeal the action and through what process.
7 Approving signatures and dates attesting to the understanding of the problem and the corrective actions to be taken.
8 Identify a workplace problem involving a fictitious employee. Use the sample format from UC Davis in defining the issues and creating a viable action plan and timeline for resolution.
Attachment:- instruction.rar