Scenario: The marketing communications department has outgrown their space in the corporate office. You've been asked to put together a team to design optimal work facilities for the department's newly leased space in a neighboring building. You have four months before the lease begins to put your plan together.
Below are the names of the four other people from the company who will be on the planning team. Please also note the provided job title and explanation of why the individual was chosen to participate on the team:
· John Matthews - Manager of Marketing Communications - as the manager over the marketing communications department, John is invited so he can remain informed of the moving process, offer insight regarding seating placement, and be a voice to the marketing communications department on the overall process and status of the move. Additionally, John can create excitement and buy-in from his team through proper representation of the change and thereby reduce potential negative naysayers and respondents.
· Susan Smith - Manager of IT - as the manager over the Information Technology (IT) department, Susan is invited to be on the team to offer her knowledge and insight regarding equipment set up and ensure that all things dealing with hard drives, monitors, printers, wiring, etc are addressed to meet the needs of the marketing communications team.
· Martha Johnson - Manager of Facilities - Martha's team will be tasked with the physical moving and set up of equipment and therefore it is important that she be part of the team so she can begin planning how her team will implement the move and set up.
· Eric Sesler - Manager of Sales - Eric's sales team works very close with the marketing communications team and despite the move it was determined that the working relationship between the two teams could not be negatively impacted. Therefore, Eric has been invited to participate on the team to provide insight and awareness on reducing this negative impact, address any challenges, and be a voice for the company through relaying positive information back to his sales team.
Assignment:
Write the agenda for the first meeting launching the new team.
Include the date (February 1, 2016), time (10:00am), and place of the meeting (Wasatch Conference Room).
Clarify the intended outcome of the meeting. Project a positive ethos in the meeting invitation.
Guidelines:
Meeting Invitation Basics
Time, date, place
Desired meeting outcome/goals
Team members' roles and responsibilities, prep needed
Invitation projects positive ethos
Positive language
Organized and readable
Agenda
Heading
Time estimates
Topics
Instructions for post meeting follow-up