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  Task Description

Introduction to Task Description of System

Each task description should identify inputs, their sources. And due dates. Outputs or task results should be indentified and described as to where each result goes. Who gets it, and when it will be available in some large projects forms or templates are often made.

Figure below shows each task description division into sub tasks. If task resource estimates are available they can be allocated to subtasks as shown.

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Triangles at the top of the timeliness indicate either deliveries milestones, or check points.

Advantages of task description

1. The team is forced to focus on only those tasks that are absolutely required in production of a deliverable item, and.

2. It helps for future resource estimation to associate development cost with individual products and their characteristics.

Resource and Schedule Estimations

A complete set task descriptions and task schedules can from the basis of resource or cost estimations, If  funds have already been  allocated in a lump  sum for development  of project, then the task  description  the basis  for allocations  of  funds among  system  development tasks.

Staffing

 After defining tasks and estimation of schedules, the planning effort has sufficient information to begin staffing plan and organizing a team into units to address the development problem. A staffing plan  identifies the  required  skills  and schedules  the right  people  to be brought onto the project at appropriate times and released from  the project when  their  tasks  are completed.

Technical Reviews

Technical reviews are important and require good preparation on the part of the presenters. Documents, manuals or reports must be published and distributed and presentation material is organized and made into slides. The reviews must read the material, attend the presentations and write reports. On large project, a good number of person hours are needed to analyze the documents, attending meetings, and writing reports.

Risk Management

Risk management is the essential part of the planning process and expect the plan to identify specific risk areas. The plan is expected to check probability of failure and consequences of failure and then to describe what should be done to consider the development risk. And risk analyst is required to handle the risk.

Change Control

In all type of projects, change is a common factor occurred during its lifetime. A good system development plan must also describe how these changes are to be handled. The plan that describes this process is called the configuration control plan. Figure below shows the complete project organisation chart.

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Formal configuration control board is designed to deal with monitoring, coordinating and controlling change activity during the system development process. Before the presence of the formal configuration control board, the system engineering manager and the software engineering manager. Are responsible for maintaining an informal control board. Recognizing and accounting for change activity particularly during planning and cost estimation is very important. The formal configuration control board organisation is shown in figure below.

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